The Organizer determines who will play in a given tournament, the order in which they will play and which team (foursome) they will play in. He arrives at the course well ahead of the first tee time, checks players in, passes out the scorecards (two to each team) and makes any last minute changes to the pairings.
He assigns a Captain for each team and designates the player who will put out the closest-to-the-hole gear and the one who will pick up the gear and score the tournament. Captains should be assigned as follows: The 1st week of the tournament month, the Captains should be those from each team whose last name begins with the lowest letter of the alphabet, with “A” being the lowest. The 2nd week of the tournament month the Captains should be the ones whose last names are the 2nd lowest, etc.
He informs the Captains of their tee time and team members.
He prepares scorecards for each team showing the course handicap for each player.
He informs the course, at the appropriate time, of the number of players in the tournament and determines from the course when the pairings list is due. The maximum number of players is indicated on the sign-up sheet. If a Wait List develops, the course should be contacted to arrange additional tee times, if available. There is no limit on the number of players at Boundary Oak and pairings need not be provided because the course retrieves the pairings from the website. Once published on the website, the organizer should call the course to confirm that any additional tee times needed are in fact available. If players cannot all be accommodated, they should be put on the Wait List.
He monitors the Branch 116 Golf Hot Line at (925) 906-5355 for the entire period of his assignment and keeps the appropriate people informed of input he receives during the process. Messages for the 9-hole group should be left on the Hotline. Messages for 18-Hole play should be passed along to the Treasurer, Special Events Coordinator and Webmaster as appropriate. The password for the hotline will be provided to the Organizer by the Chairman.
The Organizer monitors the weather conditions and makes the go/no-go decision for the tournament. If a tournament is to be cancelled, he sees that this information is posted on the Hotline and provided to the Webmaster in a timely manner.
A Pairings Template Worksheet is available by clicking on the link that follows. After the Excel file downloads, open it, click Enable Editing, right click and then click “Save as” to save the file as a blank form to your computer.
Then open the saved file, fill it out, and save it again to your computer. Then email the results from your worksheet to the Webmaster at firstname.lastname@example.org for posting on the website. The template should be downloaded to a desktop or laptop computer. It is not designed to be downloaded to a mobile device. Indices can be found on this website by navigating to Rosters, Flights & Indices.
If for some reason you don’t have Excel on your computer or are otherwise unable to use the template, simply organize the golfers who have signed up into teams of 3 or 4 golfers, designate a captain for each team, and forward the results to the Webmaster. Be sure to put the golfer scheduled to “put out” in the first team, the golfer scheduled to “pick up” in the last team and identify the hole you wish to be designated as the “Closest-to” hole.